I will spend my full 30 minutes during this time just on emails. Before or after lunch, and again, the last 30 minutes of the day, I go to my office and close the door - I have an appointment to check my emails, making the most efficient use of my time, uninterrupted.ĭuring the lunch email appointment, I look at any incoming emails, prioritize them and answer them in the order of priority. What about the rest of the emails? I also schedule two more appointments on my calendar for later each day to check emails again. I will only answer the emails that need an immediate reply or need to forwarded to someone else. Not all emails need to be answered right away. Did you catch that? I said SOME of my emails! Now if I truly have time, I will reply to them, depending on their importance. I have the first 30 minutes of my morning blocked off to check some of my emails. We can schedule meetings, appointments, and simply things we want to get done. Speaking of Outlook, how many of you use it as a time management tool? This is one of the best ways to schedule your time. If you do not use the calendar in Outlook, I suggest doing so, so everything is captured in one place.
Start blocking out your recurring appointments and meetings. Something as simple as going into Outlook and changing your default to 30 minutes will start to make a big difference in your time. Mine was simply set for one hour, so every time I set up a meeting, guess what? You are correct! The meeting was an hour long. Have you ever noticed that Outlook has a default setting for the length of meetings? Most people have never looked at it. Hopefully you can use some of your take-away's when we start to transition back to physical in person meetings. Are you like me and noticing that we are not in as many meetings and the meetings don’t take as long as when we were at the plant? Why do you think that is? Take a few minutes to reflect on the reason meetings seem to be more streamlined when conducted remotely. If you are working from home, have you seen a shift in some of your day-to-day activities? Have some of your rankings of importance changed? Personally, I have noticed several little changes. Previously, we were all tracking our activities and placing them on the Eisenhower Matrix in the quadrant where we thought they belonged. How about you? Are you working from home? That is what I want to talk about a little bit in this article.
Here in North Carolina, the stay at home order has really caused me to lose track of time. It seems like it has been forever since my last post.
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